Organise & Document, a chapter of the CESSDA Expert Tour Guide on Data Management

Key Info
Description - a brief synopsis, abstract or summary of what the learning resource is about: 

In this chapter, we provide you with tips and tricks on how to properly organise and document your data and metadata.
We begin with discussing good practices in designing an appropriate data file structure, file naming and organising your data within suitable folder structures. You will find out how the way you organise your data facilitates orientation in the data file, contributes to understanding the information contained and helps to prevent errors and misinterpretations.
In addition, we will focus on an appropriate documentation of your data. Development of rich metadata is required by FAIR data principles and any other current standards promoting data sharing.
After completing your travels through this chapter on organising and documenting your data you should:
Be aware of the elements which are important in setting up an appropriate structure and organisation of your data for intended research work and data sharing;
Have an overview of best practices in file naming and organising your data files in a well-structured and unambiguous folder structure;
Understand how comprehensive data documentation and metadata increases the chance your data are correctly understood and discovered;
Be aware of common metadata standards and their value;
Be able to answer the DMP questions which are listed at the end of this chapter and adapt your own DMP.

Authoring Person(s) Name: 
Jindrich Krejčí
Johana Chylikova
Katya Fält
Authoring Organization(s) Name: 
Czech Social Science Data Archive (CSDA)
Finnish Social Science Data Archive (FSD)
License - link to legal statement specifying the copyright status of the learning resource: 
Creative Commons Attribution-ShareAlike 4.0 International License - CC BY-SA 4.0
Access Cost: 
No fee
Primary language(s) in which the learning resource was originally published or made available: 
More info about
Keywords - short phrases describing what the learning resource is about: 
Data management planning
File naming
Organizing data
Social science data
Published / Broadcast: 
Thursday, December 14, 2017
Publisher - organization credited with publishing or broadcasting the learning resource: 
Consortium of European Social Science Data Archives European Infrastructure Consortium (CESSDA ERIC)
Media Type - designation of the form in which the content of the learning resource is represented, e.g., moving image: 
Presentation - representation of the particular way in which an author shows, describes or explains one or more concepts, e.g., a set of Powerpoint slides.
Educational Info
Purpose - primary educational reason for which the learning resource was created: 
Instruction - detailed information about aspects or processes related to data management or data skills.
Learning Resource Type - category of the learning resource from the point of view of a professional educator: 
Unit - long-range plan of instruction on a particular concept containing multiple, related lessons.
Target Audience - intended audience for which the learning resource was created: 
Research scientist
Mid-career research scientist
Early-career research scientist
Research faculty
Intended time to complete - approximate amount of time the average student will take to complete the learning resource: 
More than 1 Day (but less than 1 week)